How To Set Up A Point of Sale System
(it’s really easy)
Setting up a POS system is much easier than you may think – and it can save you a bundle. Anyone with a home computer already has the skills!
A point of sale system consists of a computer or tablet with some devices connected to it like a slip printer, a bar code scanner and a cash drawer. The way they connect is no more complicated than setting up a new printer, which most of us have done before. So here it is in 3 easy steps:
Building your own Point of Sale system is as easy as 1, 2, 3…
Choose a Computer
Any Windows PC, laptop or tablet will be fine. If it runs any version of Windows then you can use it. Get a touch screen monitor if you want to reduce customer checkout time but you can use any monitor you wish.
Order Basic Point of Sale Devices
The usual devices are a barcode scanner, a cash drawer and a receipt printer. To find local suppliers just do a web search on “pos hardware” and the name of your city. See below for more details.
Have Questions or Need Help?Our friendly technicians are here to help, and we are only a phone call away.
Give us a call and we’ll guide you through everything you need. We can even install Retail Plus for you – just phone to schedule a live remote technician at no extra charge. Call 1-888-272-4874.
For overseas calls please dial +1 250-931-2555.
Basic Point of Sale Devices
Some POS hardware vendors offer bundled packages usually consisting of a receipt printer, barcode scanner and cash drawer.
Try POS Warehouse at 1-888-840-4945 and say Retail Plus sent you. There are a number of other add-ons if you have special requirements (more on those later).
POS Receipt Printer
This is a must in stores where customers expect a standard retail sales receipt. The most popular brands are Star Micronics and Epson. Get a thermal point of sale printer because they are smaller, faster, quieter and don’t need cartridges. Skip this if you only want to print invoices and statements – those will print on any ordinary laser or inkjet printer.
Automatic Cash Drawer
Any model that connects to the back of a receipt printer will work and no driver installation is needed!
Ask the supplier to give you the right cable to connect it to your model of printer.
Retail Plus point of sale will let you scan a barcode at the checkout and where ever a stock code is wanted. Any USB scanner will work. Just plug it in and go. Once again, no driver installation needed. So easy.
Retail Plus has been a life-saver for me and I don’t have to hire a computer genius to take care of it.Sue Haberman
If you are looking at used hardware…
follow these guidelines:
- Avoid old serial or parallel receipt printers.
- A used USB receipt printer is OK as long as it includes the right printer driver for your version of Windows. New drivers for old printers are commonly available on the internet but they can be time consuming to locate and install.
- Make sure the receipt printer has a cash drawer port on the back.
- A barcode scanner must have a USB connector and come with a user guide. You cannot change the user settings without it. The default settings are usually fine but it is still a risk.
- A used cash drawer should not be purchased without first testing it on your setup.
- Avoid USB cash drawers. They require virtual COM port drivers that can error out at inconvenient times and force a system reboot.
- Look up the make and model of any device on Google to see if it is supported by the manufacturer or at least is still widely in use. If there is no make and model label on the device then you should probably not buy it.
Checking out in the fast lane? Moving Beyond the Basics
When you are ready for some more advanced functions, you can add any of the following:
A Pole Display
This device will show your customers what item is being checked out, the total due and the change owing. Between sales it will display a message of your own design. Retail Plus supports the Epson and Logic Controls command sets. The Logic Controls LD9000 or the POSX XP8200U are good choices for price and reliability.
Direct Connect Scales
If your weighing is done at the checkout counter you will want one of these. The Mettler-Toledo Ariva, Viva, and XPress XRV are good choices for quality and affordability. They handle up to 30 pounds or 14 kilos and come in both counter top and in-counter models. Be sure to order the serial cable that goes with it. It uses a DB9 “null modem” serial cable and these are not usually found in regular computer shops.
If your weighing is done away from the checkout counter then you can use any scale that prints standard Random Weight Barcode labels. The label tells Retail Plus what it is and how much there is. The systems then adjusts inventory and calculates the price.
A Barcode Printer
With Retail Plus you can use any inkjet or laser printer to print barcodes on standard Avery labels (8160). But for those who need to print hundreds of labels a day we support the popular Zebra, GoDEX and Wasp label printers. You can often times get a free label printer from LabelCity.com
Credit, Debit, and Gift Card Processing
Retail Plus supports multiple payment systems like X-Charge, Vantiv, First Data, National Payment and Heartland. They all process cards quickly and offer an easy way to launch your own store branded gift cards. They also protect you from fraud with state of the art EMV security features. If you are still charging credit cards by swiping magnetic stripes then it is important to get on board with EMV as soon as possible. Call us for details.
QuickBooks Accounting Software (Pro and Premier)
Retail Plus includes links to this popular accounting package using Intuit’s QB-XML data sharing standard. It allows you to transfer open invoices from Retail Plus to QuickBooks and make payments on them from the POS screen. You can post your POS revenues directly to your QB accounts and share both client and inventory info as well.
Portable Stock Counter
IfYou will want one of these if you have a large amount of barcoded stock that needs frequent counting. To count inventory quickly just walk along the shelves reading a barcode from each item and punch in the shelf count. When you are done transfer the information to your computer where Retail Plus can read it. You can now view a table that shows where the shelf count does not agree with the computer data. A good choice is the Metrologic ScanPal.
Have Questions or Need Help?Our experts are here to help, and we are only a phone call away.
Give us a call and we’ll guide you through everything you need. We can even install Retail Plus for you – just phone to schedule a live remote technician at no extra charge.
For overseas calls please dial +1 250-931-2555.